I absolutely love working in the wedding industry. I have been privileged to work with so many wonderful people and many have become great friends. Recently Love Notes Stationery was asked to contribute to the wedding of an amazing planner, a close friend, and I couldn’t be more grateful. Korie Younger is a Wedding Planner for Bliss Events here in San Diego, which is an incredible wedding planning company. I have become good friends with all of the ladies of Bliss over the years, so I know first-hand when I say that these women are professional, hard working and inspirational to me. After watching wedding planners in action I have a whole new perspective and appreciation for the work and time that goes in to each wedding.
Being in the industry, all the vendors that Korie works with wanted to give her the best day she could possibly imagine, and make all the details unique and custom. There are a lot of ideas and inspiration out there these days with resources such as Pinterest. Every Vendor out did themselves and created the most beautiful wedding and reception I have ever seen.
Korie is one of those people that gives everything she has to the people that she cares about and doesn’t even hesitate. She is also an amazing mother, and is there for all five of her and her husband’s kids. Korie and Rich are a truly sweet couple, and are always so much fun to be around. It was so beautiful to watch her marry the man of her dreams, surrounded by their kids, and everyone that loves them so much.
I was honored to create her wedding invitation suite and all of her wedding stationery products for the day of. We were able to be creative and make everything we possibly could think of for paper products. Her colors were navy, gold, berry and greenery which was romantic and perfect for a winter wedding. We designed programs in laser pockets with chiffon silk ribbon for a hanging display at the ceremony, as well as, personalized messages for each guest that were also color coated for meal options that sat underneath the clear chargers on the table.
I wanted to give her many custom paper pieces to display, so we made signs – from seating charts and makeup schedules, to table numbers and coasters for the bar.
We wanted to showcase that there are many pieces that are common for wedding stationery such as place cards, seating charts, reserved seating cards for the ceremony, and table numbers. The option to expand the amount of stationery products is really important because these are the pieces that can define a custom and uniqueness to each couple’s wedding day. You can do signage with a favorite quote, song, monogram, personal messages, etc.. Any of these products will add custom stationery for you and your spouse and separate your wedding from any other wedding, giving you truly unique wedding details.
Thank you to all the vendors that made this wedding so special. I am so honored to have been able to contribute a small piece of this amazing wedding for such a beautiful couple. Here are some images of their wedding! Congratulations to Rich and Korie Younger!
Venue – Estancia La Jolla,
Photographers – Sara France of France Photographers, Jessica Van of France Photographers, Rachel Jay of France Photographers
Rentals – Crown Rentals, Concepts Event Design, Inc. Party Rentals & Decor, My Marquee SD
Florals – Organic Elements
Bakery – Sweet Cheeks Baking Company
Makeup and Hair – Claire Young of Clairestyle Hair & Makeup
Entertainment – BHLDN, Still Listening Productions, JDmusik, Movin-Tunes, Encore Event Entertainment, APR Boutique Event Rentals, Lux Media
Wedding Stationery Timelines
Wedding invitation timelines are an important planning tool that can help make the whole process go more smoothly.
Your invitations are one of the most important elements in your day because they provide guests with crucial information such as date, location and attire. Some wedding details don’t follow a strict set of rules, but your invitations and stationery products for the most part do, so that information is consistent and reaches your guests properly. Below is a wedding invitation timeline to help you make the perfect day.
1.When should we send out our wedding invitations?
Traditionally, invitations go out six to eight weeks before the wedding. I personally tell most of my brides to send them 8 to 12 weeks before the wedding, as it will give guests a little more notice and give the bride more time to collect RSVP’s and final numbers. This gives guests plenty of time to plan their schedules and to make travel arrangements if they don’t live in town. If it is a destination wedding, you can send them at 8 to 12 weeks or even a little bit earlier.
2.Save the Dates
Most couples also send out Save-the-Date cards. They go out at 6 to 8 months before your wedding. Sending a Save the Date is important, especially if you are having a destination wedding, because it will let your guests know that your wedding is coming so they can mark their calendars. That way, when your guests eventually receive your invitation in the mail with all or your crucial wedding information, it is not a surprise.
3.When should we make the deadline for RSVPs?
Make your RSVP date three to four weeks before your wedding date to allow enough time for you to get a final head count to your Caterer, Stationer and Planner for table seating. Having final numbers when you start to get close to your wedding is crucial because most arrangements and vendors need your final numbers to lock-in your wedding details. If some guests still haven’t responded by your deadline, give them a quick call and ask for their RSVPs (still via mail) so you have all their information.
4.Where do we include information about our wedding website?
Your wedding website should be included on your save-the-date. A simple url of your wedding website is all you really need. If you did not have a Save the Date, or if they are already in the mail with no wedding website, you can include the web address in the formal invitations with an insert, which is a small card that informs guests they can find more details online. An Accommodation Card is a small insert card that can include any details that are not on your invitation, such as hotels, wedding registry, or reception site if it is different than the ceremony location.
5. Can we include our registry info on our Invitations or Save-the-Dates?
In a word, no. Including registry information on the wedding invitations is still considered impolite because it can come off as though you’re asking or expecting gifts. It comes off as informal to invite your guests to a wedding with your gift requests on the same paper element, It can take away from the special announcement of your wedding to your guests. Instead, place your registry information directly on your wedding website.
Save the Dates are the first paper element of celebrating and announcing your engagement.
These should be fun and exciting. Your Save the Dates can be more fun and playful than the formalities that your wedding invitation suite will have.
Couples will often use one of their engagement photos taken by their photographer. These photos are high resolution and higher quality than a photo from your phone. If your engagement session is coming up and you know you want to use an engagement photo for your Save the Date, then contact your photographer to see if you can get 4 to 5 sneak peek photos, preferably in landscape orientation as they are easier to insert text and/or design on.
If you choose not to use an engagement photo there are a wide variety of Save the Date options that are fun and colorful for any personality. You do want your Save the Date to reflect the personality of both you and your partner, but they do not have to match what your wedding invitation suite will look like. Some couples like to pick a design that will match the wedding invitation suite, but there is no etiquette that defines one choice as being wrong, it is completely personal preference.
Your Save the Dates should be mailed out about 6 to 8 months before your wedding to give
your guests notice to plan for travel and accommodations. If your wedding website has already
been created you will want to include that information on your save the dates. If you haven’t
created it yet, then you can include it on your detail cards later. It is most helpful for your guests if you have your wedding website up and running with all of the extra details by the time
your Save the Dates are mailed out.
The main components you will want to include on your Save the Dates are your names,
wedding date, location and wedding website. You do not need to put your last names on your
Save the Date, as most of your guests will know who it is, especially if you are using an
engagement photo as your save the date background.
This is a wonderful time to gather your guest addresses and put them in a spreadsheet. It will
keep you more organized to do this before you order your Save the Dates, and ensure that they
are completed by the time you are ready to mail out your wedding invitations. Every Stationer
is different, so it is a good idea to ask which format your Stationer prefers, for example: Excel, Word, etc… For Love Notes Stationery, we require addresses to be in excel with the following individual columns: “First Name and Last Name”; “Street Address”; “City”; “State”; “Zip Code”. This allows us to better manipulate the excel file you send to keep everything uniformly formatted.
Save the Dates are the first paper element in your process, so have fun and congratulations!
Please let us know if we can help you with any of your paper elements, and feel free to browse
our collection of Save the Dates.
What is in a Wedding Invitation Suite
Congratulations on your engagement!
Your Save the Dates have been mailed out and now you need to work on your wedding invitations suite but you do not know where to begin.
Invitation suites can have many pieces. Below I will outline the basic pieces you will want to include in your wedding suite, plus the additional pieces you can add to it to make it custom depending on the look and feel of your wedding.
Invitations should be mailed out no later than 6 to 8 weeks before the wedding, but I normally recommend 8 to 12 weeks. For a destination wedding or guests coming from overseas, the invitations should be mailed out even earlier to ensure your guests have enough time to make travel arrangements and hotel reservations.
The first thing to do is to be informed on what normally goes into a wedding invitation suite to know what you are looking for.
The wedding stationery suite typically includes:
◦ Wedding Invitation (5X7) – Contains the basic information – who, when, and where
◦ Response Card (5 X 3.5) and a 4 BAR envelope – The card the guests fill out and mail back to RSVP. It often includes meal choice and names of guests. Return address can be printed on the envelopes.
◦ Accommodation Card (Optional but recommended) – Contains details not included on the invitation, such as hotel information, reception details, dress code, and wedding website address.
◦ Small Enclosure Insert – Traditionally serves as an invitation to the reception if it is not at the same location as the wedding ceremony, and contains additional details such as the dress code and parking information. This information can also be included on an accommodation card.
◦ Envelope Liner (optional) – Add elegance and a splash of color to your wedding stationery set. The liner goes inside your wedding invitation envelope and ads extra detail to your suite.
◦ Pockets (optional) – Pockets are a beautiful way to add color and functionality to your wedding invitations. The pocket keeps your Wedding Invitation, RSVP Card, RSVP Envelope and Detail Card organized together in a beautiful presentation.
◦ Belly Bands (optional) –adding a nice visual accent to the pocket, and holding the pocket closed in the envelope. The belly band slides off the pocket, allowing the pocket to open. On the belly band, you can use a monogram, your names and or a design of your choice.
◦ Thank You Cards – Matching thank you cards can be ordered at the same time as the invitations. We can also make a wedding photo into a thank you card.
Order your Invitations, RSVP Cards, Envelopes, and Accommodation Cards at the same time.
If you have any other ideas that you would like to add to your wedding invitation suite please feel free to share your ideas with your Stationer. They will recommend a way to include it on one of these pieces or brainstorm with you to make your wedding invitations custom to your needs. The wedding invitation process is a lot of fun and seeing your wedding invitations in print is a moment to cherish.
Have fun, be creative and let me know how I can help you!
BEFORE ORDERING YOUR WEDDING INVITATIONS
What you will need to know before ordering your stationery and how to calculate numbers.
Wedding Invitations and Stationery may be the first thing you think of in your wedding planning process, or it may be the last thing on your mind with all the excitement of planning your dream wedding.
This post will help you gather everything you need to know about your wedding stationery before you start looking for wedding invitations. Remember that your wedding invitations are the first impressions your guests will receive about your wedding. Your invitations are an opportunity to give your guests a taste of the tone and style you are intending, and can even help your guests plan for what to wear based on details such as time of year, style, theme, and formality level of your event.
Formality is an important component of the wedding invitation. Not only is it the first sneak peak of your wedding day that your guests get to view, but it is also very likely the only piece of information they will see prior to your wedding day.
There are a few things you should gather before you start looking for your wedding invitations.
When planning for your wedding theme, make sure to consider the colors, time of year, and the comprehensive feel and look you want to achieve for your wedding day. Having these components organized will make everything much easier, not just for invitations, but to begin planning all the details around your inspiration board and your end goal. For example: Are you having a country style wedding, a black and white tie event, a modern urban event, or a garden themed wedding? There are so many beautiful ideas and endless resources out there, it can be very overwhelming until you lock in the color palette and overall theme, and doing so will help you avoid sensory overload. With a more specific vision you will either know the style and theme you want to achieve, or it will help your wedding Stationer present ideas in that design category.
Once you have your colors and theme, it is time to figure out your guest list.
It is time to sit down with your fiancé and discuss your guest list. This will enable you to begin working on a budget, or if you already have a budget, it will help you narrow down your list. The amount of people you want to invite affects your food quantity, your amount of space and table layout for your reception, how many invitations you need, how many floral centerpieces you need, and how many chairs you need for your ceremony and other design elements. So get your game face on, and get ready to justify why you have more friends. How many guests can your budget accommodate again?
Once you have your numbers figured out then you can calculate how many wedding invitations you will need.
The easiest way to calculate the amount of wedding invitations needed is to take your guest, cut it in half, and then add about 15 to 20 more invitations. Always order 10 to 15 extra invitations in case you have any last minute additions, and also to keep a few copies for yourself. This may vary for each couple, but this is a general starting point as most invitations are addressed to more than one person. If there is a child who is 18 or older they should be sent their own individually addressed envelope, even if they are at the same residence as the family.
This will give you the total number of invitations needed to base your quotes on.
The last thing you will want to have before you start looking for wedding invitations
is your content, as well as, all your important information, such as the wedding date, venue, start time, wedding details, rsvp date, wedding website, rsvp date, and guest addresses.
You will need to decide if you would like your guests’ full names on the invitation (including middle name or not), as well as, entrée selections if you are having a plated meal.
Having these components and your guest address information will speed up the time to receive and mail out your wedding invitations, especially if you need your invitations in a rush.
You are now ready and prepared to begin looking for the perfect wedding invitation!
My clients are always excited to work on their wedding invitations, because once they see it in writing it really hits home that they are getting married. It is one of those special moments in the wedding planning process to stop, and take a moment to let it all sink in.
Proofing your stationery!
One of the most common and yet easily missed errors in wedding stationery are “Typos”.
There are not very many lines of text on your Wedding Invitation Suite but it is surprising how easily typos or incorrect information can be missed among the details. Before you give your Stationer your content read through it and make sure all of the important details are correct, such as date, time, location and address. As Stationers, we format your text and spell check it, but it is always important to read your proofs carefully, and have an additional set of eyes review it as well.
If you are struggling with how to word your invitation, please ask for help from the person creating your beautiful wedding invitations because they will have insight and suggestions to help you choose your wording.
Here at Love Notes Stationery, we want everything to be perfect from concept to delivery for your wedding stationery needs. Clients are provided multiple digital proofs, and are subsequently mailed (or can choose to pick up) a physical proof. The physical proof provides clients the opportunity to view the real-life printed colors, review printed content and layout selection, and verify that the overall product meets their expectations. Colors, as seen on online in a digital format, may appear lighter than they physically print, so it is best when clients are able to see a physical proof before a job goes into production.
A big yet basic component of stationery is legibility. A beautiful design does not mean much if guests can not clearly read the content, as the content is the most important part of a wedding invitation. Also, the other components of the stationery set, such as the detail card and rsvp card, should be reviewed to make sure that any corresponding information matches the other pieces in the set, such as times, locations, and names. Spelling, grammar, and spacing should also be reviewed.
Remember, you know your guests, but your Stationer does not. If you are having your Stationer print your envelopes please make sure all components of your addresses are complete and that they are formatted exactly as you would like to see them printed. When going through your addresses make sure the names, addresses, apartment numbers, states, and zip codes are correct and correctly formatted. Stationers and Calligraphers will print them exactly how they appear in your files. The addresses can be the most tedious part of you gathering your content for your wedding invitations but please put the time into double checking everyones names and addresses.
Your wedding invitations will be the very first component of your wedding that your guests see. They make a wonderful first impression, while providing important information that your guests need to make your day a success. If you take the time to proof your wedding stationery you will be glad you did, and you will likely receive many compliments on your professionally produced wedding invitations.
Hello! My name is Jessica Weissman and I am owner and creator of Love Notes Stationery.
My story began while studying Graphic Design at The Art Institute of San Diego, California. As an undergraduate, I discovered the excitement of the wedding industry and quickly fell in love with every aspect of it. I first began designing wedding invitations as part of a college internship. That experience led me to the vision of being a business owner and Stationer. After graduating with a Bachelor of Science in Graphic Design, that vision evolved through journey of love and design, and Love Notes Stationery was born.
Specializing in custom wedding invitation suites, day-of-wedding products, and unique stationery for every occasion, Love Notes Stationery was born from a quest for a career that would allow me to combine my talents as a designer with my passion for true love.
A wedding is a very personal event and it is important to take the time to make each element reflect the couple and their vision. This requires learning about each couple and helping them to understand the design possibilities, as well as, the process and timeline. I love to help my couples understand any formalities or etiquette pitfalls they may encounter regarding their wedding stationery choices, and I enjoy getting to experience their excitement and passions throughout the process.
It is my passion to help bring to life, from your visions, a perfect stationery product to match your perfect day. It would be my pleasure to help you create and design your invitation or stationery suite for your upcoming wedding. Please feel free to contact me with any wedding stationery questions you may have.
Congratulations on your upcoming wedding!